If you do not know much about email archiving and are looking for more information, you have come to the right place. Learn more about Email Archiving Wirral by reading this guide. Email archiving has become a popular solution in recent years. Not every email archiving solution is equal. Each solution offers different features which is why it is important to know about the features that you need.
So What Is Email Archiving?
When people think about Email Archiving Wirral, they think of a system that safely stores all their email messages and allows them to search for things easily. But, email archiving has been around for over two decades. It has evolved over the years. Email archiving solutions help keep email content safe either directly in the email application or another service.
Why Do Businesses Need Email Archiving?
Email communication has become the norm. Over 2.9 billion email users were reported in 2019. Chances are that your business relies on email for communicating internally and externally. There might be thousands of emails on the mail server. However, having so many emails on the email server can cause various technical issues. When you have too many emails, the email service becomes extremely slow or stops working. To ensure that the mail server does not face overload, it is a good idea to archive old emails. Besides, employees cannot just delete old emails.
Benefits of Archiving Emails
- Legal/ Litigation Holds
- Mail Server Performance
- Disaster Recovery
- Auditing/ Compliance Needs
- Storage Management
- Knowledge Management
Must-Haves In An Email Archiving Solution
The goal of email archiving is to ensure that your company maintains access to emails for business and legal purposes. If you do not select the right solution, the employees would end up spending too much time going through emails and archiving them. To make sure that you spend your money on the best solution, you should consider the following must-haves in the email archiving solution.
It is not possible for the email provider to also act as the solution provider. Hence, you need to choose a company that offers a solution that is compatible with the email client you use. You need to make sure that the provider supports various scenarios such as the following.
- Deep processing of .PST files
- Policy-based mailbox capture
- SMTP Journaling
- Microsoft Office 365
- On-Premises Microsoft Exchange Server
Ability To Ingest Past Emails
When you choose a solution, you have to make sure that the solution ingests emails that existed from before. Besides, there is no point in using a service that is unable to archive old business communication. This is why you have to make sure that the solution you choose can ingest PST files. You would be at risk of data loss without this capability.
Email archiving has been around since emails become the norm. It is crucial that you use the right solution to avoid data loss.